Forms, guidelines, policies, procedures, and more. Perfect for insomnia!

Constitution   |   Forms   |   Guidelines

Constitution

Constitution

[PDF, 230K]

The constitution is 28 pages long, and is formally known as General Operating By-law Number 5.

Forms

Website Release Form

[PDF, 45K]

On occasion, we take photos of the children and youth at Village Green. Please print, sign and return this consent form to indicate that VG is allowed to post these photos on the website. [Names will not be shown.]

Request for Cheque/Expense Reimbursement

[Word, 42KB]

Use this form to request cheques or get reimbursed for expenses you have incurred on behalf of Village Green. Please note:

1. ALL requests for a cheque must be signed by TWO people. For example, if you, as the ministry head made the purchase then it must be signed by a member of the leadership team approving this purchase. If someone who is involved in your ministry makes a purchase, then it must be signed by you, the ministry head, as well as the one making the purchase.

2. The section "Budget Category/Ministry MUST be completed. If the purchase was made for two different ministry budget areas that needs to be indicated: For example, if I purchased something that was for the Benevolent Fund and for the Office....then there needs to be these two areas listed with the amount to be charged to each one. They can be submitted on one request form.

3. In the lower section, please make sure all information is completed i.e. Each invoice to be numbered and this corresponds with the "Doc.No." The last column "Acc/No" to be completed and lists the ministry area.

Please note that cheques are not written on Sundays. If you submit this paperwork completely filled in and signed as needed then the turnaround for your cheque will be 1 week.

Authorization and Medical Consent Form

[PDF, 41K]

This form should be completed by parents to authorize their children to participate in an off-premesis church event.

Volunteer Worker Renewal Application Form

[PDF, 45K]

This form should be completed annually for all volunteer workers in the church.

Trips and Off-site Travel Form

[PDF, 39K]

This form should be completed by staff and volunteer leaders before undertaking an off-site trip.

Incident Report

[PDF, 45K]

The form should be completed as soon as possible after the incident occurs and should include as detailed a description of the situation as possible.

Suspected Abuse Report Form

[PDF, 49K]

This form should be completed if anyone suspect a case of abuse within the church.

Guidelines

Meeting and Event Planning Guidelines

[PDF, 42K]

Guidelines and checklists for those planning meetings or events at Village Green.

Planning A Wedding Service

[PDF, 81K]

These guidelines are for those who are using the church facilities at Village Green for their wedding, or who want one of the elders to participate in the service.

Planning A Funeral

[PDF, 56K]

These guidelines explain the services and supports available to families as they plan a funeral.